Correct letter layout6/29/2023 ![]() Regardless of whether you are applying in the US, Canada, Australia or the UK, the cover letter must never be longer than one page. It is advisable to show both documents to a friend: he/she might notice if the line spacing differs in parts, or if there are other layout mistakes. The CV and the cover letter should not differ in terms of layout. Final follow-upĪt the end, check whether the layout is consistent throughout the document. You can use the A4 format for applications to the UK. This will save you the trouble of making adjustments to the layout later. Your best option is to set up the cover letter in this format at the beginning. This measures 21.6 cm x 27.9 cm and differs in size from the standard European A4 format, which is approximately 6 mm wider and 18 mm shorter in length. In the US and in Canada, the standard cover letter is written on the letter format. With the new communication model, the ultimate goal of nations to cut across linguistic, national, and cultural barriers and promote free global trade has, making the letter an essential business tool. Business letter writing is a major thrust area of communication. Note also that the font style and size on your cover letter should match those on your CV. Scroll down to download 35 formal / business letter templates. Times New Roman, Arial or Calibri are standard options. Create from scratch Customize a heartfelt letter with these templates In this digital age, getting a handwritten letter in the mail is a rare but wonderful surprise. Choose a font size of 10 to 12 points and avoid fancy fonts. Font and sizeĪn appropriate font size facilitates reading for the recipient. Furthermore, you must ensure a consistent layout for both, cover letter and CV. Bright colours do not belong in a cover letter nor does an overload of different colours, fonts, boxes, graphics and the like. Long sentences, insufficient line spacing and too many paragraphs are all inappropriate because they overload the letter. See an example of a business letter with a letterhead above.The cover letter must be clearly arranged and easy to read. Some letterheads also use inscriptions on the left edge of the paper and sometimes (least common, and least convenient in Dixie's expert opinion) on the bottom, and Dixie wants to remind you to leave space for those. In this case leave at least two, better three empty lines under it, and if the letter is short leave even more space and try to place the body of the letter in the middle of the page. If your stationery has a letterhead, the letterhead stays on top, of course. ![]() Besides, the white space between the paragraphs provides a resting place for the reader's eyes.ĭixie: "A Few Words about Formatting Letterhead Stationery" And we all know that short paragraphs are easier to read than the long ones. We live in the world so crammed with information that a lot of people scan their mail and in the best case read something that catches their attention. If your business letter is not too long (like has about two or three sentences), start it between 6-12 lines from the top of the page.Īnother advice from Dixie, make your paragraphs rather short. This frame Dixie is talking about in some cases can be a little lopsided, as the most important are the top and left margins (in case you need real badly the space occupied by the 'too wide' margins). Dixie suggests you imagine that the margins create a frame around your words, which makes your letter more appealing. ![]() Whichever layout you are using to format your business letter, try to leave 1-1.5" margins. Some General Points About Business Letter Layout In the picture below Dixie offers to your attention a sample of a multiple page business letter with a letterhead.ĭixie invites you to visit her Multiple Page Business Letter page to see more details about formatting such letters. Instead subsequent pages usually contain a special header with the name of the addressee, the page number, and the date. Subsequent pages do not contain the letterhead (if there is a letterhead in the letter) and are printed on plain paper. Dixie would like to draw to your attention the fact that a multiple page business letter does not have a closing line or a signature on the first page. Talking about letter layout one has to mention long letters because their formatting has quite a lot of peculiarities. ![]()
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